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Event planning is stressful - let's change that!

January 9, 2018


Did you know Forbes Magazine has Event Management as the 5th most stressful job? As event managers (and even mothers) we spend all our time ensuring everyone is cared for – our clients, our volunteers, our staff and suppliers. And in that mix, we often forget ourselves!  


It is hard to focus on taking care of yourself when there are so many demands from others. What we need to know (and you need to know) is this:  if we do not take care of ourselves by making our self care a priority we will be less effective in helping anyone else and therefore the quality of our work will decline.


Here are the things we both do to help reduce our stress throughout the year.


Sleep, eat & hydrate

The days before an event (when the major tasks should be wrapped up – by the way) go to bed early to allow yourself to re-energize – a quality sleep is not only good for your body but your mind too! And post event instead of driving for hours in the middle of the night after an event, we stay in a hotel close by. We’ve built into our event riders (yes, we have a rider just like the entertainment!) if the event is more than 50KM from home (and taking place into the wee hours of the night) we need a hotel room for the night. This allows us to ensure we are staying safe and getting the rest, we need. Also, don’t forget to eat and stay hydrated before and during the event. Take the time when you can because we all know when the event starts there isn’t much time for anything else.


Surround yourself with the best

We have said this before and will continue saying it. Surround yourself with partners you trust. As Event Producers we work with many different people to ensure the show comes together the way our clients want it to – décor, audio visual, venue, speakers, emcee’s, etc. If you are working with partners you trust, you can let them do what they are good at. Therefore, freeing up time for you to work on what you are good at. In the end, everyone wins!


Have a hobby

Find something you love to do and do it! It can be anything that brings joy to your life. A few of our favourites are running, reading, knitting, volunteering, etc.


Stay organized

As we have always said, the critical path is the most important document during event planning. Use it to record all tasks needed to be done from beginning to end, the deadline and the person responsible for doing each task. Once this is done, you should have everything out of your head. This in its self should be a huge stress relief. From here, you are a project manager ensuring all tasks are being completed and on time. 



This is a hard one, but probably the most important! We all get caught up with social media and how many emails we have in our inbox. We need to set boundaries and stick to them. Do our clients expect quick responses from us via email? Of course, they do, we all do. But if we don’t set our boundaries, we can be taken advantage of. We set boundaries and make sure our clients know what they are. When we are spending time with our families, our phones are off. Everyone needs to do this. This year, we challenge you to set these boundaries and turn your phone off at certain times each day…you will be thankful you did!


We truly believe these tips are helpful for everyone, no matter what profession you are in. By taking care of yourself, you will be able to take care of others and perform at your optimum.


We look forward to another great year as we truly take time to enjoy all that is around us!


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